Our newly approved regulae state that :
1. The Comitia may elect officers to act on its behalf to administer the Societas, its website and the fora of the Societas. The individual titles of the officers and their individual duties shall be established by the Comitia.
2. No less than three and no more than seven officers may hold office at any one time.
The duties of this board of officers were defined as follows :
3. The officers are to collectively manage and maintain the fora and the website for the Societas. They may appoint assistants as needed. They may remove, rearrange, or edit any material on the website, with the one exception that may not edit an essay submitted as a contribution by a sodalis without the author’s permission.
4. Officers are to maintain decorum in the fora of the Societas, and thus may suspend, disbar or expel any and all subscribers to the fora, subject to each sodalis' right to provocatio.
5. The officers oversee elections held in the Comitia. They may appoint any assistants needed to conduct such elections.
6. The officers are to maintain a list of all current sodales of the Societas, and conduct a biennial census, registering sodales who wish to renew their membership. The officers may set any procedures needed to conduct the census. They may appoint any assistants to perform the census. The officers are charged with maintaining the privacy of the sodales of the Societas and the security of any information about its sodales, collectively or individually, collected by the officers for the internal use of the Societas.
7. The officers are authorized to establish administrative procedures to be used in the Societas and its Comitia, propose policies for the Societas, manage relations with persons and entities outside the Societas, and grant honorary titles to any sodalis and/or awards of recognition to its members or others. At the initiative of any sodalis, such decisions of the officers may be subject to approval or rejection by a vote of the Comitia
I suggest we now discuss how many officers we will need and what functions and titles we will grant them.
I would like to propose the following :
*1 officer responsible for the forum and the website (points 3 and 4 above). De facto what our aediles have been doing. I suggest that this officer must appoint two assistants, especially as moderators for the forum (having only one person in control of everything vital to our organisation seems rather against the democratic spirit of our new regulae, and it would put SVR in serious trouble if that one individual, for whatever reason, disappeared).
*1 officer responsible for overseeing the 'political' aspect of SVR in general (points 5 and 7 above) : organising elections, presiding debates, overseeing that everything is running smoothly and raising issues in the Comitia when trouble occurs. De facto what our consules have been doing, or what I have been doing as praetor since we no longer have any consules in function.
*1 officer responsible for everything mentioned under point 6. De facto what our censores have been doing.
I suggest that we start with these three officers only, and that those can appoint assistants as a need for them arises. As for names, I would suggest 'curator situs et fori' (1), 'curator rei publicae' (2) and 'curator sodalium (3).
Valete,
Atticus